CYF Docs
  • Welcome to CodeYourFuture Docs
  • CodeYourFuture Curriculum
  • 🏨Organisation
    • Our History
    • Agreements & Policies
      • Naming Accounts Consistently
      • Code of Conduct
      • House Rules
      • Trainee Forms
        • Personal Circumstances Forms
        • Course Withdrawal Request
        • Leave of Absence Request
        • Learner Agreement
      • Trainee Expenses
      • Trainee Pregnancy Policy
      • Volunteer Agreement
      • Volunteer Expenses
      • Complaints Procedure
    • Partnerships
  • 👨‍🎓Trainees and Alumni
    • Overview
    • Course Eligibility
    • Basic Online Skills Course
      • WhatsApp Community Guidelines
    • CYF Products
      • Our Products
    • Trainee Support
      • Signpost
      • Request a Laptop
      • How to get a bank account
      • Minimum Laptop Specs
      • Trainee Expenses
  • 👩‍🏫Volunteers
    • Overview
    • Teams
      • Tech Education
        • Roles
          • Lead Trainer
          • Technical Assistant
          • Tech Buddy
          • Syllabus Team
      • Professional Development
        • Roles
          • PD Trainer
          • PD Coach
          • PD Coursework Reviewer
          • PD Mock Interviewer
          • PD Syllabus Team
        • PD Coach Guide
      • Community Coordination
        • Outreach Roles
        • Social Media Guide
          • Plan and schedule Social Media
        • Applicant Outreach
          • Calling NGOs and other referral organisations
            • NGO Dashboard - Step by step guide for volunteers
          • Calling Applicants
          • More outreach strategy
        • Volunteer Outreach
        • Approaching Potential Partners
        • Energisers and Icebreakers
      • Employability
        • Regional Employability Role
        • Career Mentors
      • CYF Products/Launch Module
        • Roles
          • Product Owner
          • Product Manager (Launch Module)
          • Scrum Master
          • Tech Lead
          • Tech Lead (Launch Module)
          • Developer
          • Code Reviewer
          • QA
          • UI/UX Designer
          • Business Owner (Lauch Module)
          • DevOps Engineer
  • 🚀PROGRAMME DELIVERY
    • Running the Course
    • 🌍Launching the community in a new region
      • Fundraising & budgeting
      • Finding a Space
  • Archive
    • 🗄️Archived Pages
      • Intro to Digital (ITD)
        • Re-application Requirements for Application rejection
      • After Graduation
      • Running the course
      • Getting a Job
      • Useful Links
      • Hackathons
      • Asking Questions
      • Hosting on Netlify
      • Applicant Interviews
        • Interview - Technical
        • Interview - English
        • Interview - Rubric
      • Selection Day
      • Google Classroom for Trainees
      • Google Classroom
        • Google Classroom For Volunteers
      • Re-admission to Course
      • Laptop Request
      • Requesting a Laptop or Support
      • Graduation Module
      • Join CYF Tech Products
      • Overview
      • PD Coursework Reviewer
      • PD Coach
      • Onboarding PD Volunteers
      • CYF Website
      • Mission, Values & Working Principles
      • Our Trainees Backgrounds
      • Onboarding Process
      • Dashboard
      • Joining
      • Overview
      • Tools
        • Slack
          • Slack for Volunteers
          • Slack for Trainees
      • Leaving or Stepping Back
      • After the Course
        • From Trainee to Volunteer
      • General Information
      • Overview of our Process
        • Outreach Process
        • Application Process
        • Student Selection Process
        • Volunteering Structure
        • Class Structure
        • Communication from each CYF branch with CYF Global
        • Tech Projects
        • Tech Suite
        • Marketing
        • People into Employment
        • Finances and Insurance
      • The Founders team challenge
        • Challenge 1 - Find the Founding team
        • Challenge 2 - Strategy Challenge
          • The strategy challenge Template
        • Challenge 3: Find the Ambassador team
      • The Ambassadors Challenge
      • Volunteers Requirements
      • Welcome Event
      • The first Ambassador Team
      • Intro to Digital Course
        • Course Materials
        • Intro To Digital Slack Community Guidelines
      • Fundamentals Course
        • Course Materials
      • Software Development Course
        • Course Materials
      • Guides
        • Node Version Manager
        • Common Responses
          • Create an example
          • Don't ask to ask
          • Read the error message
          • Reply in thread
      • Coursework Feedback
      • Training Tips
      • Starting a Course
      • Getting Setup
      • Hackathons
      • Codility
      • Study Groups
      • Before the Course
        • Course Eligibility
      • Request a Laptop or Other Support
      • Success Criteria
      • Joining the Course
        • Laptops
          • Installing Ubuntu
      • Assessment
        • Milestones
      • Codewars
        • Codewars Advice from CYFers
        • Codewars Advice from Mentors
Powered by GitBook
On this page
  • Goals
  • Details
  • Presentation
  • Sign-up via our Planner
  • Eventbrite Link
  • Roles
  • Event Overview
  • Before The Event
  • On The Call
  • After the call

Was this helpful?

  1. Archive
  2. Archived Pages

Welcome Event

PreviousVolunteers RequirementsNextThe first Ambassador Team

Last updated 8 months ago

Was this helpful?

These sessions are potential volunteers first contact with CodeYourFuture and one of the key moments in a volunteers journey. The aim of this event is to give a face to the organisation, to inform the volunteers on how we work and increase the number of volunteer we get involved in what we do.

Goals

  1. Inform new volunteers about CYF, the team structure and the roles available

  2. Give them a sense of the community

  3. Sign interested volunteers up to an onboarding session - where they will get trained in the basics and take their first tasks on

Details

Presentation

The presentation we use can be found

Sign-up via our Planner

for the volunteer sign-up planner for the event

Eventbrite Link

Here’s with further description.

Roles

  1. Organiser

    • See ‘Before the Call’ and ‘After the Call’ below

  2. Presenter

    • Introduce CYF story, discuss mission and values, give overview of Onboarding process (run the presentation, see above)

  3. Zoom admin/manager

    • Log in using the correct credentials and make sure the meeting is up and running

    • Message attendees if necessary

    • Mute people if necessary (message them first!)

    • Open and manage breakout rooms (for the Q&A session at the end - create one room each for Education, PD and Ambassadors)

    • Make other volunteers co-hosts so they can move between rooms if necessary

    • This role can be shared with the Organiser role or the Energizer role if we are short on numbers.

  4. Energizer (and welcomer)

  5. Edu team volunteer

    • To talk about the team and the volunteering opportunities

  6. Ambassador team volunteer

    • To talk about the team and the volunteering opportunities

  7. PD team volunteer

    • To talk about the team and the volunteering opportunities

  8. Graduate (Optional)

    • For graduate story

    • Can replace graduate video and they can fulfil one of the other responsibilities above!

Event Overview

Before The Event

  • Promote the event on Slack and on social media (liaise with @ambassadors group on Slack).

  • Share a summary of the last event within your posts. Here’s some advice on how to tailor the posts:

    • Liaise with CYF Ambassadors and with @aaishah, who leads the onboarding process, to figure out how many volunteers attended then followed through and started the onboarding process from the last event.

    • Reporting on previous events and discussing their impact inspires and encourages volunteers to continue Welcome Event roles or take them up for the first time.

    • Include in your post an update of the numbers of registered guests in Eventbrite for the event

      • Get Eventbrite statistics from someone with access to our account (likely someone from @cyf-mgmt)

      • You can ask volunteers to share the Eventbrite link in their own social media networks to advertise the event

4 days Before The Event

30 Minutes Before The Call

  • Get the Zoom Room and presentation ready.

    • Ask @ambassadors or @cyf-mgmt for Zoom log-in credentials

On The Call

5.45 - 6.00pm: small-talk / ask questions - in breakout rooms

6.00 - 6.15pm: online energiser

6.15 - 6.20pm: intro to CYF (Presenter)

6.20 - 6.25pm: Graduate shares CYF story (Or, we can play the graduate video after the Team Intros if the presenter feels the need and we have no graduate present in the session)

6.25 - 6.40pm: Intro to teams (Personal Development, Education and Ambassador Volunteer)

6.40 - 6.45: Remaining slides (Presenter - Values, brief onboarding process summary)

6.45 - 7.00pm: Team Q&As - with Volunteer from each team answering questions from guests about their team

7.05pm: Thanks / more chats if people stick around

After the call

Get feedback from the attendees and volunteers and pass on to the CYF Ambassadors team along with a summary of the event and numbers attended, etc.

Run a fun 5-10 minute energiser/icebreaker at the start of the call. You can look for ideas. Keep in mind we work with large groups (usually between 20 and 30 participants).

Eventbrite event can be found .

Enlist specific folks for the roles below (use ) - make sure they are familiar with their role and this agenda document.

Check the material is current (presentation is ). If it needs adjusting, ask for updates in the cyf-ambassadors channel

7.00 - 7.05pm: Redirect people to sign up form

🗄️
here
Click here
the Eventbrite link
here
here
sign up sheet here
here
https://bit.ly/cyf-volunteering