Zoom Training

Online-teaching: Home | Start-of-class checklists | Zoom training call overview

Before the call

    • For example, they may want specific numbers assigned to breakout rooms or want you to help them out by monitoring the Zoom chat for questions.

  • Make sure you have access to the relevant Class Trainee Progress Tracker for your region

    • You will need this for filling in attendance

  • Log in and start the meeting using the meeting link or via the Zoom app meeting dashboard

During the call

  • Make sure you are the meeting Host

    • If you’re not, ask the incumbent Host to transfer you the Host power

  • Ask all the trainees and teacher/TAs to clearly rename themselves to [Name (trainee or teacher/TA)]

  • Assign all teacher/TAs as co-hosts so they can move between breakout rooms

    • Click 3 dots (‘...’) on someone’s name and click ‘make co-host’

    • Click ‘pause’ and ‘play’ for breaks in classes (like breakout room activities) and then ‘stop’ for end of meeting

    • If you click ‘stop’ by accident, then you can just click ‘record’ again and create multiple videos for the same class, in the worst case scenario

    • The video automatically uploads to our Zoom account cloud storage after it is stopped

  • Create breakout rooms at the start of the meeting

    • Create more breakout rooms than you may actually need (15+)

      • You should see a Breakout Rooms button on your Zoom panel (if not, click ‘More’ (or ‘...’) to find it

      • This is because some versions of Zoom may not allow you to add rooms after they are opened

    • Assign attendees to rooms

      • Assign 2 or 3 trainees to a room

        • Assigning can be random

        • For exact number per room, please consult lead teacher

      • Assign all teacher/TAs to one room

        • This allows trainees to work together and help each other, if needed, before teacher/TAs come into the room

    • When the lead teacher gives you the signal, open the breakout rooms

  • Other general admin - like making sure people are muted when the presenter is speaking; and looking out for students who are using Zoom reactions to try and ask a question or mention to the lead teacher that there is a question in the chat!

When you finish

  • If you are leaving before the end of the session, assign as the host the incoming Zoom Master then leave the meeting

  • If you are finishing the call, just end the meeting.

Zoom Training Call Notes - For Trainees

  • Hello! :)

  • Put your webcam on

  • Click on Gallery view to see everybody's faces :) - How to change the layout

  • Enable "CC" or "closed-captions"

  • Find out which slack channel you should use

  • Check your webcam and audio are working.

  • Always mute yourself when you are not speaking

  • "Participants" window:

    • name yourself well, raise hand, yes/no, faster/slower buttons.

  • "Breakout" rooms

    • How to get to your breakout room

    • Tasks for your group:

      • Say hello!

      • Confirm you can all hear each other well

      • and see each other well

      • and can all screen-share

      • Report any problems to the correct slack channel (see above)

      • Send each other some DMs with emojis, on Slack

      • Tell some jokes, share favourite things, hobbies (meet others!)

      • Teach each other to enable virtual backgrounds

    • Button "ask the host for help"

    • How to leave breakout room (but not the meeting!)

    • Notice broadcast messages

  • "Chat" window: we won't use it. Use Slack!

  • How to find out more

  • Let's take a selfie!

Zoom Training Call Notes - For Trainers/TAs

  • Say Hi!

  • Identify yourself as a volunteer to the host

  • let them know if you have used zoom before

  • learn everything the students are learning!

  • try co-hosting:

    • ask to be made a co-host (check in participants panel)

      • note: host cannot assign host/co-host roles unless the host and participant are in main room.

    • try muting participants with noisy microphones

    • try clearing "raised hands"

    • try chatting with DMs on zoom (can be useful)

    • breakout rooms:

      • Note: It is NOT possible to choose room from main

      • First, go to your breakout room, then:

        • move "sideways" between rooms, saying hi & checking students know what to work on

      • return to main room periodically to feed back to lead teacher

  • try hosting:

    • ask to be made a host

    • assign the previous host to be a co-host

    • note: host cannot assign host/co-host roles unless the host and participant are in main room.

    • create breakout rooms

      • randomly assign all to breakout rooms (3-4 per room)

      • ("recreate rooms" makes new rooms)

      • "open all rooms" (invites students to the rooms)

      • adjust some students and co-hosts to balance groups

      • assign latecomers

      • have one co-host stay behind in main room as greeter

      • move quickly between rooms, checking all ok

      • host returns to main room, to co-ord

      • "broadcast message" x 3

      • bring all back to main

    • manage participants: "mute all". See other operations

    • try assigning someone to write closed captions as broadcast messages

    • try writing closed captions yourself as broadcast messages

    • restore original host

    • ask to be made co-host again

Online-teaching: Home | Start-of-class checklists | Zoom training call overview

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