Zoom Training
Online-teaching: Home | Start-of-class checklists | Zoom training call overview
Before the call
For example, they may want specific numbers assigned to breakout rooms or want you to help them out by monitoring the Zoom chat for questions.
Make sure you have access to the relevant Class Trainee Progress Tracker for your region
You will need this for filling in attendance
Log in and start the meeting using the meeting link or via the Zoom app meeting dashboard
During the call
Make sure you are the meeting Host
If you’re not, ask the incumbent Host to transfer you the Host power
Ask all the trainees and teacher/TAs to clearly rename themselves to [Name (trainee or teacher/TA)]
Assign all teacher/TAs as co-hosts so they can move between breakout rooms
Click 3 dots (‘...’) on someone’s name and click ‘make co-host’
Click ‘pause’ and ‘play’ for breaks in classes (like breakout room activities) and then ‘stop’ for end of meeting
If you click ‘stop’ by accident, then you can just click ‘record’ again and create multiple videos for the same class, in the worst case scenario
The video automatically uploads to our Zoom account cloud storage after it is stopped
Create breakout rooms at the start of the meeting
Create more breakout rooms than you may actually need (15+)
You should see a Breakout Rooms button on your Zoom panel (if not, click ‘More’ (or ‘...’) to find it
This is because some versions of Zoom may not allow you to add rooms after they are opened
Assign attendees to rooms
Assign 2 or 3 trainees to a room
Assigning can be random
For exact number per room, please consult lead teacher
Assign all teacher/TAs to one room
This allows trainees to work together and help each other, if needed, before teacher/TAs come into the room
When the lead teacher gives you the signal, open the breakout rooms
Other general admin - like making sure people are muted when the presenter is speaking; and looking out for students who are using Zoom reactions to try and ask a question or mention to the lead teacher that there is a question in the chat!
When you finish
If you are leaving before the end of the session, assign as the host the incoming Zoom Master then leave the meeting
If you are finishing the call, just end the meeting.
Zoom Training Call Notes - For Trainees
Hello! :)
This list is at http://bit.ly/cyfzoomtest
Put your webcam on
Click on Gallery view to see everybody's faces :) - How to change the layout
Enable "CC" or "closed-captions"
Find out which slack channel you should use
Check your webcam and audio are working.
Always mute yourself when you are not speaking
"Participants" window:
name yourself well, raise hand, yes/no, faster/slower buttons.
"Breakout" rooms
How to get to your breakout room
Tasks for your group:
Say hello!
Confirm you can all hear each other well
and see each other well
and can all screen-share
Report any problems to the correct slack channel (see above)
Send each other some DMs with emojis, on Slack
Tell some jokes, share favourite things, hobbies (meet others!)
Teach each other to enable virtual backgrounds
Button "ask the host for help"
How to leave breakout room (but not the meeting!)
Notice broadcast messages
"Chat" window: we won't use it. Use Slack!
How to find out more
Let's take a selfie!
Zoom Training Call Notes - For Trainers/TAs
Say Hi!
This list is at http://bit.ly/cyfzoomtest
Identify yourself as a volunteer to the host
let them know if you have used zoom before
learn everything the students are learning!
try co-hosting:
ask to be made a co-host (check in participants panel)
note: host cannot assign host/co-host roles unless the host and participant are in main room.
try muting participants with noisy microphones
try clearing "raised hands"
try chatting with DMs on zoom (can be useful)
breakout rooms:
Note: It is NOT possible to choose room from main
First, go to your breakout room, then:
move "sideways" between rooms, saying hi & checking students know what to work on
return to main room periodically to feed back to lead teacher
try hosting:
ask to be made a host
assign the previous host to be a co-host
note: host cannot assign host/co-host roles unless the host and participant are in main room.
create breakout rooms
randomly assign all to breakout rooms (3-4 per room)
("recreate rooms" makes new rooms)
"open all rooms" (invites students to the rooms)
adjust some students and co-hosts to balance groups
assign latecomers
have one co-host stay behind in main room as greeter
move quickly between rooms, checking all ok
host returns to main room, to co-ord
"broadcast message" x 3
bring all back to main
manage participants: "mute all". See other operations
try assigning someone to write closed captions as broadcast messages
try writing closed captions yourself as broadcast messages
restore original host
ask to be made co-host again
Online-teaching: Home | Start-of-class checklists | Zoom training call overview
Last updated